ASA Policy on Papers Presented on Zoom at Montreal meeting

In response to unusual circumstances presented by COVID for the 79th Annual Meeting in Montreal November 17-20, 2021, the ASA Board of Trustees today adopted this policy in a vote of 11-0-0-2:

The presentation of certain accepted papers on Zoom at the 79^th Annual Meeting in Montreal is approved, with these conditions:

1. This is restricted to presenters unable to travel to Montreal owing to visa restrictions or to inability to obtain vaccinations acceptable for admission to Canada;
2. Responsibility for all organizational and equipment requirements is on the presenter, commentator, and/or chair of that session, including provision of the needed laptop, Zoom license for scheduling the meeting, Zoom hosting, and appropriate security for access; they may request assistance from the program chair in meeting these requirements;
3. The session organizers must notify the program chair to ensure that it is in a room with the speakers needed for the audience to hear the presenter and with appropriate provisions to allow interaction between speaker, commentator, and audience, so that there can be a viable question period;
4. Paper presenters who present on Zoom under this policy must register for at least the one-day registration fee for the meeting;
5. Persons wishing to take advantage of this option should contact the Program Chair at their earliest opportunity.
6. Adoption of this policy in no way sets a precedent for the ASA meeting in 2022 and beyond; the issues for virtual presentation must be re-examined in view of then-current circumstances.

The policy can also be found here: https://aesthetics-online.org/resource/resmgr/files/POLICY_papers_on_zoom_due_to.pdf